Black Swan Core Services
What does your wedding look like to you?
You are not a package, neither should your wedding be.
Why work with a Consultant?
Having a Consultant is not a luxury, it’s smart business.
What exactly does a Consultant do?
As you begin to define your vision, we can identify your priorities and assess what resources will be necessary to bring it to life. These are the corner stones upon which we build a realistic & tenable budget.
How?
First we listen.
Then based on your vision and structured by a budget, we introduce you to the venues, and vendors that will embrace your vision and exceed your expectations.
Any professional discounts extended to Black Swan are passed directly to the client.
Our resources included but are not limited to :
Ceremony Location
Pastors and Ministers
Reception Location (including private estates currently not available to the general public)
Rentals
Culinary Teams including fully customized menus
Floral Designers and Decorators
Dance Instructors
Photography and Vidoegraphy
Invitations, Programs, all stationary needs
Hair and make up stylists
Attire
Bands and DJ’s
Wonderful cake and dessert bakers!
All wedding day transportation needs
Recommendations and guidance for accommodations for out of town guests
Once you have selected the services that best fit your celebration, we will review your contracts with the vendors, negotiate the best prices and answer any questions you may have.
• Recommendations & Professional Advice
• Vendor Research Coordination and Management
* We then give you this information to help you decide which vendors you want to meet in
person, learn more about or contract.
* We help schedule meetings with those you want to meet with, answer any questions you
may have and then contact those you decide to work with.
* Once you select the vendors you want to book, Black Swan manages that vendor relationship and coordinates all tasks associated with service for the Ceremony and/or Reception.
• Contract Review and Budget Analysis
what you feel comfortable with and we can then recommend vendors to you that fit
within your approved budget.
and any necessary adjustments to the contract.
• Timelines and Checklists
• Site Walk(s)
10 days prior to the celebration we confirm all vendors, and finale counts are guaranteed with caterers.
We create a day of time line for both the rehearsal day and wedding day.
The time line creates the best flow of events for the celebration you have envisioned.
We also work with you to create the Ceremony Order, which defines the flow of the ceremony.
Rehearsal Day:
Wedding Day:
During the ceremony and the reception Gabrielle is the point person for anything that might “pop-up.” No matter how well planned a wedding is, there is always something unexpected. Our job is to make sure it is taken care of before it ever affects the couple or their guests. Your consultant will be onsite to coordinate, oversee and trouble shoot the set –up, ceremony, and reception for up to 10 hours on wedding day. Additional hours may be arranged.
At the completion of the reception your consultant ensures that the clean up is done to the facilities specifications, that any final payments have been made and that the final invoices are in order.
Should the couple wish to host any additional events, or organize any activity for out of town guest, we are happy to assist. These events will be handled separately.
• Travel
* If the location or duration of celebration requires your coordinator to spend
the night, those costs will be discussed and negotiated based on the circumstances.
- Casual elegance or formal, immersed in traditional or cradled by nature, you have a dream. Lead by Swiss Trained Director of Hospitality, Gabrielle Dowding and the team of Black Swan, bring to life stunning celebrations that honor each couples’s unique story.
You are not a package, neither should your wedding be.
Why work with a Consultant?
- Planning your wedding is a great experience, but the wedding industry, social media and cultural pressures can quickly turn one of the most joyful times in a couples life into one fraught with unrealistic expectations and unmanaged cost. You want your dream brought to fruition effortlessly, on budget, and for you, your family and friends to be free to enjoy the celebration. An experienced consultant empowers you to do that while passing on their professional discounts. This can result in thousands of dollars in added value and savings.
Having a Consultant is not a luxury, it’s smart business.
What exactly does a Consultant do?
- Think of your wedding like a treasure box. When you look inside, you see all the inspirations and ideas that ignite your imagination. Some are outrageous and fun, others are non negotiable. *What components are really important to you for your celebration?
As you begin to define your vision, we can identify your priorities and assess what resources will be necessary to bring it to life. These are the corner stones upon which we build a realistic & tenable budget.
How?
First we listen.
Then based on your vision and structured by a budget, we introduce you to the venues, and vendors that will embrace your vision and exceed your expectations.
Any professional discounts extended to Black Swan are passed directly to the client.
Our resources included but are not limited to :
Ceremony Location
Pastors and Ministers
Reception Location (including private estates currently not available to the general public)
Rentals
Culinary Teams including fully customized menus
Floral Designers and Decorators
Dance Instructors
Photography and Vidoegraphy
Invitations, Programs, all stationary needs
Hair and make up stylists
Attire
Bands and DJ’s
Wonderful cake and dessert bakers!
All wedding day transportation needs
Recommendations and guidance for accommodations for out of town guests
Once you have selected the services that best fit your celebration, we will review your contracts with the vendors, negotiate the best prices and answer any questions you may have.
• Recommendations & Professional Advice
- Upon booking Black Swan, Gabrielle will be available via phone or e-mail as a resource as you plan your wedding. You have unlimited phone and e-mail support during your planning process. In person meetings are also available if you decide this fits your needs better. There is no limit to the number of meetings or correspondence you receive.
• Vendor Research Coordination and Management
- Black Swan will recommend vendors and contact them to learn of their
* We then give you this information to help you decide which vendors you want to meet in
person, learn more about or contract.
* We help schedule meetings with those you want to meet with, answer any questions you
may have and then contact those you decide to work with.
* Once you select the vendors you want to book, Black Swan manages that vendor relationship and coordinates all tasks associated with service for the Ceremony and/or Reception.
• Contract Review and Budget Analysis
- Upon booking with Black Swan, we create an estimated budget based on the vision you have
what you feel comfortable with and we can then recommend vendors to you that fit
within your approved budget.
- During the decision making process, we help you review contracts to make sure they are
and any necessary adjustments to the contract.
• Timelines and Checklists
- As we work through the planning process, we are in regular touch with you, via e-mail or
• Site Walk(s)
- Black Swan will conduct a site walk of the ceremony and reception location(s) with you to discuss all logistical details.
10 days prior to the celebration we confirm all vendors, and finale counts are guaranteed with caterers.
We create a day of time line for both the rehearsal day and wedding day.
The time line creates the best flow of events for the celebration you have envisioned.
We also work with you to create the Ceremony Order, which defines the flow of the ceremony.
Rehearsal Day:
- The 1 hour rehearsal is our opportunity to work hand in glove with the Officiant and to let all participants in the formal ceremony familiarize themselves with what the next day will bring. Lining up, walking through the nuptials and rehearsing any special ceremonies help to put the bride and the wedding party at ease. Your consultant is there every step to assist the Officiant, and answer any questions.
Wedding Day:
- In conjunction with the Wedding Day Time Line, Gabrielle and her team are on site to orchestrate vendors, decorators and staff. We oversee set up and answer any questions to be sure that the ceremony and reception flow smoothly. This frees the couple and their guests up to simply enjoy the day. Gabrielle Dowding will be your lead coordinator. The number of assistant coordinators is based on the size and complexity of the wedding.
During the ceremony and the reception Gabrielle is the point person for anything that might “pop-up.” No matter how well planned a wedding is, there is always something unexpected. Our job is to make sure it is taken care of before it ever affects the couple or their guests. Your consultant will be onsite to coordinate, oversee and trouble shoot the set –up, ceremony, and reception for up to 10 hours on wedding day. Additional hours may be arranged.
At the completion of the reception your consultant ensures that the clean up is done to the facilities specifications, that any final payments have been made and that the final invoices are in order.
Should the couple wish to host any additional events, or organize any activity for out of town guest, we are happy to assist. These events will be handled separately.
• Travel
- There is no travel fee if the celebration is within the Portland Metro area or within 40
* If the location or duration of celebration requires your coordinator to spend
the night, those costs will be discussed and negotiated based on the circumstances.